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Proof3 Privacy Policy

Last updated: 16 May 2025

Proof3 (“we”, “our”, or “us”) is committed to protecting the privacy and data of our clients, website visitors, and users. This policy explains what data we collect, why we collect it, how we use it, and your rights under UK data protection laws.

 

1. Who We Are

Proof3 is a digital agency that helps businesses grow by making smarter, evidence-based decisions. We operate under the legal name [Insert Legal Entity Name] and are based in the UK.

For the purposes of UK data protection law, we are the “data controller” of any personal data you provide to us.

 

2. Data We Collect

We collect and process personal data in the following ways:

Information you provide:

  • Contact details (e.g. name, email, phone)

  • Company information (e.g. business name, size, industry)

  • Project briefs or service enquiries

  • Billing or payment details (if applicable)

  • Any messages or communication you send us

Information we collect automatically:

  • IP address and browser type

  • Pages visited and time spent on the site

  • Referring site or link

  • Device and usage information via cookies and analytics tools

 

3. How We Use Your Data

We use your data to:

  • Respond to enquiries and provide our services

  • Manage client relationships and communications

  • Improve our website and digital services

  • Monitor usage and diagnose technical issues

  • Comply with legal or regulatory obligations

We do not sell your data or use it for unrelated marketing. Any marketing communications are permission-based and easy to opt out of.

 

4. Legal Grounds for Processing

Under the UK GDPR, we rely on the following lawful bases:

  • Consent – for things like newsletter sign-ups

  • Contract – to provide our services or respond to your requests

  • Legitimate interests – to operate, analyse, and improve our business

  • Legal obligation – where required by law

 

5. Data Sharing

We only share your data when necessary and with trusted partners, such as:

  • Service providers who support our website, analytics, or email systems

  • Payment processors (if applicable)

  • Legal or regulatory authorities, where required

All third parties we work with are contractually bound to handle your data securely and lawfully.

 

6. Data Storage and Security

We store personal data in secure systems, and only for as long as necessary. We follow industry best practices to protect against unauthorised access, loss, or misuse of your information.

If we ever experience a data breach that poses a risk to your rights and freedoms, we will notify you and the relevant authorities as required.

 

7. Your Rights

You have the following rights under UK data protection law:

  • Access to your personal data

  • Correction of inaccurate data

  • Erasure of your data (“right to be forgotten”)

  • Restriction of processing

  • Objection to processing

  • Data portability (in some cases)

  • The right to withdraw consent (where applicable)

  • The right to lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us using the details below.

 

8. Cookies

We use cookies to improve your browsing experience, understand how people use our site, and make sure everything works smoothly. You can manage or disable cookies through your browser settings.

For more detail, please refer to our separate Cookie Policy [link to cookie policy if available].

 

9. Contact Us

If you have any questions about this policy or how we handle your data, contact:

Proof3
10 Parker Court
Dyson Way
ST18 0WP
Email: [email protected]