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Proof3 Privacy Policy
Last updated: 16 May 2025
Proof3 (“we”, “our”, or “us”) is committed to protecting the privacy and data of our clients, website visitors, and users. This policy explains what data we collect, why we collect it, how we use it, and your rights under UK data protection laws.
Proof3 is a digital agency that helps businesses grow by making smarter, evidence-based decisions. We operate under the legal name [Insert Legal Entity Name] and are based in the UK.
For the purposes of UK data protection law, we are the “data controller” of any personal data you provide to us.
We collect and process personal data in the following ways:
Contact details (e.g. name, email, phone)
Company information (e.g. business name, size, industry)
Project briefs or service enquiries
Billing or payment details (if applicable)
Any messages or communication you send us
IP address and browser type
Pages visited and time spent on the site
Referring site or link
Device and usage information via cookies and analytics tools
We use your data to:
Respond to enquiries and provide our services
Manage client relationships and communications
Improve our website and digital services
Monitor usage and diagnose technical issues
Comply with legal or regulatory obligations
We do not sell your data or use it for unrelated marketing. Any marketing communications are permission-based and easy to opt out of.
Under the UK GDPR, we rely on the following lawful bases:
Consent – for things like newsletter sign-ups
Contract – to provide our services or respond to your requests
Legitimate interests – to operate, analyse, and improve our business
Legal obligation – where required by law
We only share your data when necessary and with trusted partners, such as:
Service providers who support our website, analytics, or email systems
Payment processors (if applicable)
Legal or regulatory authorities, where required
All third parties we work with are contractually bound to handle your data securely and lawfully.
We store personal data in secure systems, and only for as long as necessary. We follow industry best practices to protect against unauthorised access, loss, or misuse of your information.
If we ever experience a data breach that poses a risk to your rights and freedoms, we will notify you and the relevant authorities as required.
You have the following rights under UK data protection law:
Access to your personal data
Correction of inaccurate data
Erasure of your data (“right to be forgotten”)
Restriction of processing
Objection to processing
Data portability (in some cases)
The right to withdraw consent (where applicable)
The right to lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, contact us using the details below.
We use cookies to improve your browsing experience, understand how people use our site, and make sure everything works smoothly. You can manage or disable cookies through your browser settings.
For more detail, please refer to our separate Cookie Policy [link to cookie policy if available].
If you have any questions about this policy or how we handle your data, contact:
Proof3
10 Parker Court
Dyson Way
ST18 0WP
Email: [email protected]
